Read the Playbook and make sure you understand all the rules. If you have questions, please contact us.

If you need to bring medication for personal use into Japan: comply with Japan’s law.

Monitor your health for 14 days before arrival in Japan, including:

- Taking your temperature daily

- Proactively monitoring for any Covid-19 symptoms

Get a smartphone with iOS 13.5 and Android 6.0 version and above.

Download the OCHA and COCOA apps on the smartphone (NB: COCOA will not be used until your arrival in Japan, but you must download it before travelling).

Register in OCHA and complete the “Before You Travel” process by entering all required data (including your health information). Refer to Annex I in this document for details.

Complete your pre-travel tests exactly as explained in our Communication II published on the Covid Liaison Officer Paralympics pages of the FEI’s website. Make sure that the tests are taken within the required time window (contact us if in doubt).

If using self-testing Meenta kits, follow the instructions carefully and check this video before taking your test.

If not using Meenta self-testing kits make sure the test result certificate is based on the template designed by Japan’s government. If the template is not used, the certificate MUST include all the information listed in Communication II. Please note that Tokyo 2020 has informed us that a number of people in Olympic delegations have been denied plane boarding/entry in Japan for failing to meet this requirement.

In case you need to use a different provider than MEENTA to take the Covid-19 Tests, or if you need to show your airline that Meenta are an approved testing provider, find below the lists of approved Testing Providers approved by the Japanese Government:

- LIST 1;

- LIST 2 (MEENTA is found in line 2429). 

Upload in OCHA your negative Covid-19 test result taken within 72 hours of departure to Japan.

Check that OCHA has generated a Quarantine QR code (this happens when all required data as mentioned above has been entered). You will show the Quarantine QR code to the airline staff when boarding the plane, and to the airport officials during the arrival process once in Japan (see section 2 below for details).

Take screen shots of the Quarantine QR code and the negative 72 hours Covid-19 test result, and keep them in your phone so you have them readily available once at the airport in Japan in case the OCHA app stalls. These documents must be presented at every step of the arrival process (see section 2 below for details).

Print out copies of:

-  Any Covid-19 relevant medical information (for example and as applicable: vaccination status; prior positive Covid-19 test results - including antibody tests, medical records related to any condition that increases your risk of a severe Covid-19 infection).

-  All your pre-travel Covid-19 tests results.

-  (if applicable) any permit to bring personal medication into Japan.

Pack in your hand luggage, ready to show at the airport:

-  Passport

-  Pre-Valid Card (PVC (PIAC))

-  Printed copy of the negative COVID-19 test result certificate from a test taken within 72 hours of departure.

-  All COVID-19 relevant medical information as mentioned above.

Keep your smartphone battery charged during the flight so it can be used on arrival.

Check your medical treatment and repatriation insurance

For further information see CLO Hub Insurance.

If you need to bring medication for personal use in Japan: ensure you comply with Japan’s law.

For further information, refer to this document.

Register on ICON (Tokyo 2020 Infection Control Support System); note your password.

For more information, refer to the "HOW TO INSTALL OCHA" leaflet.

Trouble registering? ICON help center:

icon-systemsupport@tokyo2020.jp

Language: Japanese and English

Operation hours：9:00～18:00 Japan time

Install and register with the Japanese government’s Online Check-in and Health report App OCHA (using the ICON password).

For further information, refer to:

- FEI Communication II (21 July)
- "OCHA FLYERS" and "HOW TO INSTALL OCHA" leaflet

Install the Contact Confirming Application (COCOA) app on your smartphone. It will not function until you are on the ground in Japan (will need to be activated after landing).

The FEI will complete and submit your 14-day Activity Plan, in line with the list of permitted destinations.

Proactively monitor your health and report health status in OCHA when your Activity Plan is approved.

For further information, refer to:

- FEI Communication II (21 July)
- "OCHA FLYERS" and "HOW TO INSTALL OCHA" leaflet

If you experience any symptoms of COVID-19 in the 14 days before departure, do not travel to Japan, consult with a medical professional and inform your COVID-19 Liaison Officer immediately.

In order to be granted entry in Japan, all Tokyo 2020 Paralympic Games must complete pre-travel tests, as outlined in the table below. For persons who will have stayed in the countries identified as “high-risk” (Delta variant) by the government of Japan during the 14 days preceding their arrival, specific testing schedules apply.

For further information, refer to FEI Communication II (21 July)

ALL EXCEPT GROUPS 1&2

Two Covid-19 tests, on two separate days, within/less than 96 hours of the departure of your flight to Japan (first international flight if you are on an indirect route).

At least one of the two tests must be taken within/less than 72 hours of departure.

There must be full 24 hours between the 2 tests.

GROUP 1 -  Indonesia, Kyrgyzstan (updated 12 August)

Daily testing for 7 days before departure to Japan.

The placement of countries within the two groups and the measures that must be followed, is based on various factors related to COVID-19 in each such country, which are determined by the Japanese Government. These groups are subject to change.

You will need to have your tests results available to show when boarding the plane and on

arrival in Japan.

For your pre-travel tests please follow in detail the instructions provided in FEI Communication II of 21 July.

GROUP 2 - Afghanistan, Bangladesh, India, Maldives, Myanmar, Nepal, Sri Lanka, United Arab Emirates and Zambia (Updated 12 August)

Daily testing for 3 days before departure to Japan.

Do not travel if you test positive; contact the FEI CLO team immediately (covid.tokyo.paralympics@fei.org) and make an appointment with your doctor.

Wear a face mask at all times

Keep at least two metres from athletes and one metre from others

Minimise physical interaction and contact with others

Practice good hygiene, including washing your hands regularly

Avoid enclosed spaces and crowds wherever possible

Follow only the activities in your activity plan. Only go to places that are on the list of permitted destinations

Use dedicated Games vehicles only

You must use only official transport as per your accreditation

Keep your close contacts list up to date

You must take a saliva PCR self-test test every day

Saliva PCR self-testing kits (including detailed instructions) will be available in the Equestrian venue, at the following site:

Equestrian Park EQP, Kowa-ryo 1F Sitting Room

Operational hours: 07:00-19:00

Once collected, your sample must be registered as explained in FEI Communication VI and then dropped  at the site mentioned above (be mindful of operational hours).

It is your personal responsibility to deposit your daily saliva self-test sample in the Equestrian venue

Breakfast: hotel – buffet

Lunch: At the Equestrian venue will be available from 16 August

Dinner: can be taken in the venue or in the hotel using delivery.

UberEats is the option recommended by Tokyo 2020. For food to be deliver at reception but to be taken in the room. Please download the UberEats application BEFORE your travel as several participants have had difficulties with phones not registered in Japan.

Please bring your own supply of face masks and hand sanitizer

ACTION REQUIRED

TIMING & REFERENCE DOCUMENTS

1. Check your airline, destination country and transit country’s requirements in relation with Covid-19 and determine which type of test you will need to take (if you need one). Also check which information is required on your negative test certificate.

When: as soon as possible and at least 3 days before your flight

How: check the official websites

2. Depending on the type of test required, determine whether you will need to:

- Use a Tokyo 2002 self-test kit* / Meenta self-test kit, or
- Take a test at a private test provider outside the venue.

*Note: if you intend to use a Tokyo 2020 self-testing kit, check that the Tokyo 2020’s certificates format meets your airline, destination country and (if applicable) transit country requirements (see instructions page 6, “Pre-Departure Testing” document).  If they don’t, take your test at a private testing facility instead.

When: as soon as pt. 1 above is completed

Reference documents:

-  FEI Communication VII

-  "Pre-Departure Testing"

3. Depending on the type of test required, determine the timing of your test, taking into account:

Your flight date and time; and the time necessary for the certificate to be issued (for details refer to page 4, “Pre-Departure Testing” document). If you take a test at a private facility outside the venue, this timing will depend on the service provider.

When: as soon as pt. 1 above is completed

Reference documents:

-  FEI Communication VII

-  "Pre-Departure Testing"

4. Depending on the type of test required, obtain a self-testing kit on the venue or book an appointment at a private testing facility at a suitable time as determined in pt. 2 above.

When: as soon as pt. 3 above is completed

Reference documents:

-  FEI Communication VII

-  "Japan certified PCR test clinics"

5. Take your test (and, if using a self-test kit from Tokyo 2020, register your sample in ICON as explained in the “Pre-Departure Testing” document).

When: at the time determined in pt. 3 above

Reference documents:

-  FEI Communication VII

-  "Pre-Departure Testing"

6. Obtain your negative test certificate:

-  Tokyo 2020 self-test: download from ICON as explained in the “Pre-Departure Testing” document

-  Meenta self-test: save the pdf test results certificate received from Meenta (the results can take up to a few hours to be sent)

-  Private testing facility: the certificate delivery mode and timeline depends on the testing agency 

When: as soon as the certificate is available and in any case before going to the airport

Reference documents: "Pre-Departure Testing"

7. Three days before departure, request your transport to the airport (confirm the departure airport (Narita or Haneda) carefully before booking your transport)

When: 3 days before departure

Reference document: "IF Departure Airport Transport Booking"

8. Check with your CLO in advance to prepare the documents (passport, negative certificate, etc.) required for departure. Keep the documents in your carry-on luggage.

9. Arrive and check in at the departure airport 2.5 hours before your flight.

Have your documents ready with you to show at the check-in counter.

When?

Immediately when experiencing symptoms/receiving test results CLO details at
https://inside.fei.org/fei/games/paralympic/tokyo-2020/clo

11. Note for delegates staying in Japan over 14 days and for domestic delegates

Please read and follow Tokyo 2020’s recommendations

Reference documents:

-  "2a Activity of SHs from overseas after the first 14 days"

-  "2b Requests for Domestic participants

Dr Jan Holger Holtschmit: +41 78 692 27 27 

ITO / NTOs / FEI Board /Staff

Bettina de Rham: +41 78 750 61 29 (Not in Tokyo during the Paralympics)

Francisco Lima: +41 78 750 61 49

Chloe Harty: +41 78 750 45 18

Stewards (ITOs and NTOs)