Welcome to the FEI Competency-based Evaluation System (CES) section. Here you will find all the information you need regarding the CES background, its objectives, structure and current processes in place, as well as a comprehensive FAQs.
Detailed information about the complete FEI Education System can be found here in the Discipline hubs on inside.fei.org.
We invite you to attentively read all sections below, and more specifically the “Maintenance 2023 at a glance” section where you will gain a clear understanding of how it will work in 2023.
Should you prefer watching a video rather than reading, then we invite you to take a look at the explainer video provided below and designed especially to brief you on the CES 2023 without any scrolling. Enjoy!
To navigate in this video and jump to a different chapter, click on the dots on the timeline. Please find below chapters with timing in order:
CES & Maintenance Basics @ 00:00
The CES Online Assessment: @ 02:22
The CES Maintenance Course: @ 05:12
The CES Officiating Review: @ 06:43
In 2016, the FEI created a Working Group on FEI Officials following feedback from the “Officials” sessions (Career Pathway, Education and Appointment & Remuneration) at the FEI Sports Forum earlier that year. Chaired by FEI second Vice President Mark Samuel (CAN) and including representatives from various stakeholder communities, as well as being supported by the FEI Education & Officials Department, the new Working Group was tasked with developing proposals for the improvement and harmonisation of the management, education, and career progression of FEI Officials across all disciplines.
Fifteen recommendations were brought forward in response to their remit to improve the quality of Officials, their education, opportunities and experiences. Recommendations were also made regarding the systems in place to manage Officials, which in turn will ensure the smooth running of FEI events, and ultimately horse welfare.
The third recommendation of the Working Group specifically refers to the introduction of a Competency-based Evaluation System with the goal of replacing the age limit and appointing system. This has been developed by the FEI Education & Officials Department and is now implemented.
Note that the FEI Education framework will continue to be developed alongside the CES in order to regulate and administer the status of FEI Officials. The transfer-up process is being harmonised and structured as part of the Evaluation System, and an on-the-job performance as well as a monitoring system will be implemented as this represents an essential part of the FEI Education Framework.
2. Aims and Means
In order to deliver high quality officiating and true level playing field at all events, the CES aims to ensure that FEI Officials fulfil all the requirements of their job description and are up-to-date with the current FEI Rules & Regulations as well as the latest officiating know-how.
The means of the Competency-based Evaluation System are to assess all the different competencies required to officiate at a given function/level/discipline, in the most efficient and objective manner on a regular basis, during the two phases of a function’s cycle:
To evaluate if an applicant Official has met all the requirements prior to starting officiating in a new function, in a given discipline and level.
Background, experience, knowledge and skills, are evaluated through examinations according to the relevant FEI Education System.
To evaluate regularly if an Official stays up-to-date with the latest FEI Rules & Regulations, sport knowledge and officiating know-how for a given discipline, function and level, through assessments according to the relevant FEI Education System.
All examinations/assessments are standardised, FEI-approved, and have been carefully crafted by recognised experts from the equestrian community.
|The Competency-based Evaluation System is a simple and robust system that offers three main advantages|
|1. A universal, fair and transparent evaluation structure and methodology to ensure a standardised and high-level of competency for all Officials throughout their career.|
|2. Supportive and modular processes, tailored to help Officials in complying with the requirements of their FEI Education System while significantly reducing time and cost involved.|
|3. Inclusive approach, allowing a return to officiating through a comprehensive re-entering protocol, open to all inactive as well as retired Officials, willing and able to comply with the requirements.|
Transfer-up is a crucial phase of the Education System, and here the Competency-based Evaluation System plays an important role in ensuring that all Officials applying for a higher level or new function are fully prepared and properly evaluated. This will help ensure each candidate fits their job description successfully and is able to serve their sport at the best of their abilities.
All Transfer-ups for FEI functions are described in the relevant discipline’s Education System, which can be found online on inside.fei.org or accessed by clicking on the relevant link below:
Driving & Para Driving
1. Maintenance Structure
The maintenance for FEI Officials is organised around three main requirements, each one having a specific objective, cycle, and adapted method, as described in Fig.2 below.
CES Online Assessment
Objective: Assessing the theoretical understanding of the discipline, officiating skills and the current FEI Rules & Regulations in place, to ensure the Official is up-to-date.
Additionally, Officials have to certify that they are taking the assessment personally, and that they are “Fit-to-officiate” according to the requirements of the role as an Official.
Cycle: Every year
Method: Online via FEI Campus
CES Maintenance Course
Objective: Assessing the applied (practical) understanding of the discipline, officiating skills and FEI Rules & Regulations to support the development of officiating know-how.
Cycle: Minimum every three years
Method: In-person or virtually
CES Officiating Review
Objective: To evaluate if the officiating activity of the last three years is in line with the relevant Education System, to ensure Officials are active and keep gaining experience.
Cycle: Every year
Method: Administrative check in the FEI Database
2. Maintenance Year and timeline
To understand maintenance, one should understand the Maintenance Year and its timeline. A Maintenance Year runs from 15 December to the following 15 December. It features two important periods: the transition period and the regulated period which are articulated around a key date (31 March).
3. Maintenance and Function’s statuses
Maintenance has a direct influence on the status of an Official’s function and vice versa. Functions can have three different statuses, identified by three distinctive colours.
Reason: The Official is up-to-date with all Maintenance Requirements.
Reason: The Official did not take and pass the CES Online Assessment before 31 March.
Reason: The Official did not fulfil the Maintenance Requirements in due time or received a disciplinary decision from the FEI or their National Federation.
Since 2022, the maintenance for FEI Officials has been improved to better answer the specific needs of all FEI Disciplines, offer a supportive structure for Officials to fulfil their Maintenance Requirements, or return to officiating, and to guarantee a high level of officiating at all events.
Below you will find the key points to remember in a nutshell:
|CES Online Assessment|
|CES Maintenance Course|
|CES Interview Assessment|
|CES Officiating Review|
Important Board decision regarding the CES Officiating Review:
Due to the Covid-19 pandemic, competitions were cancelled in 2020 and 2021, with the vast majority of Officials simply being unable to officiate. As a result, the Board has decided to suspend the Officiating Review process until 2024. This means that on 15 December 2024, the FEI will review the number of events an Official has officiated at over the past three years, (2022, 2023 and 2024), and compare it to the requirements of the relevant Education System.
|Monitoring tables in FEI Database|
The officiating table
Offering coloured function’s status - enhanced presentation - function’s history popup - additional information
The maintenance table
Monitoring of individual status, progression and results for CES Online Assessments, CES Maintenance Courses, CES Interview Assessments, and the CES Officiating Review.
|Maintenance Key Dates||Quick Recap|
16 December 2022
All FEI Officials received an email with all the necessary information in order to be able to comply with their Maintenance Requirements for 2023.
Personalised CES Online Assessments are available on FEI Campus inside the new Maintenance tab located in the dashboard.
31 March 2023
End of the transition period. From that day onwards, all Officials must have passed their CES Online Assessment(s) PRIOR TO officiating at FEI Events taking place after that date.
If a CES Online Assessment is not taken at all by 31 March, the function is placed “ON HOLD” until the CES Online Assessment is passed.
Officiating at International Events while the function is on hold, may result in the opening of disciplinary proceedings and potential sanctions (GRs Art.163).
|15 December 2023||
End of the Maintenance Year and deadline for all requirements to be fulfilled.
Officials who did not take a CES Online Assessment and/or any due CES Maintenance Course before 15 December 2023 will have the related function(s) CLOSED and may re-enter the system.
In this section you will find a full presentation of the processes, results and consequences related to the three maintenance requirements and the new resolution tool, as well as the re-entering protocols.
1. The CES Online Assessment
An annual requirement evaluating theoretical knowledge and skills.
It is taken by every Official, every year from the FEI Campus website.
Officials holding several functions will have several assessments to take, but thanks to the modular structure, there will be no duplicated questions.
Format & Content
All CES Online Assessments are taken online and are now found in one single place: in the dedicated and personalised Maintenance tab located inside the FEI Campus Dashboard.
The CES Online Assessment has a modular architecture which offers individual maintenance for each Official, and avoids the repetition of general questions for those holding multiple functions in one discipline.
The CES Online Assessment has two types of modules:
A general module contains:
Function specific modules
A function-specific module gives you access to two elements:
Results & Consequences
A CES Online Assessment is “passed”:
A CES Online Assessment is “not passed” (after two attempts of a function-specific module):
2. The CES Maintenance Course
The CES Maintenance Course is a triennial requirement, evaluating the applied knowledge and skills of Officials. It is taken by every Official, at least once every three years. Officials holding several functions will have several Maintenance Courses to complete.
Format and Content
Depending on the discipline and needs, a CES Maintenance Course can be required to be taken either in an In-person, or in a virtual format. In both cases, it is always being conducted by at least one Course Director.
A CES Maintenance Course has practical assessments with specific evaluations methods adapted to the needs of each discipline. These evaluations can be conducted through:
Results & Consequences
A CES Maintenance Course is “passed”:
A CES Maintenance Course is “not passed”:
3. The CES Interview Assessment
The CES Interview Assessment is a resolution tool, triggered by a “not passed” result of either a CES Online Assessment or a CES Maintenance Course.
The CES Interview Assessment replaces the previous need to attend an additional Maintenance Course which commonly resulted in long waiting times, inactivity and costs for the Official. This resolution tool now allows for a time- and cost-efficient return to officiating.
A CES Interview Assessment is conducted by two (2) Course Directors for fair evaluation.
It can be conducted either in an in-person or virtual format, depending on the fastest and most efficient opportunity available at the time.
Results & Consequences
A CES Interview Assessment is “passed”:
A CES Interview Assessment is “not passed”:
4. The CES Officiating Review
The CES Officiating Review is an annual requirement evaluating the officiating experience gained during the last three years. It is a purely administrative task performed by the FEI every year on 15 December.
Please note that, due to the Covid-19 pandemic, competitions were cancelled in 2020 and 2021, with the vast majority of Officials simply being unable to officiate. As a result, the Board has decided to suspend the Officiating Review process until 2024. Which means that on 15 December 2024, the FEI will review the number of events an Official has officiated at in the last three years (2022, 2023 and 2024), and compare it against the requirement of the relevant Education System. No Officiating Review will take place in 2023.
Results & consequences
A CES Officiating Review has a “positive match”:
5. Re-entering the FEI Officials System (updated Jan. 2022 on FEI Board Decision)
Officials who have retired or have a CLOSED function for not fulfilling their Maintenance Requirements are able to re-enter the system. The following requirements are applicable according to the relevant discipline’s Education System:
*In case of a “Not passed” result at the Maintenance Course, a separate CES Interview Assessment will decide if the Official keeps the same level or is transferred-down one level. The CES Interview Assessment is conducted in-person or online by two (2) Course Directors.
The above is also applicable to all Officials who have already re-entered the system since 1 January 2020. These Officials are transferred-up one level to align with the protocol.
What does CES stand for?
CES stands for Competency-based Evaluation System.
What is the aim of the CES?
The aim of the FEI Competency-based Evaluation System is to ensure that FEI Officials fulfil all the requirements of their job description and are up-to-date with the current FEI Rules and Regulations.
Is there an age limit?
No, age limits no longer exist because the FEI believes competency is a better value than age to ensure high level officiating.
What are the Maintenance Requirements?
- The CES Online Assessment – taken every year, online, from home.
- The CES Maintenance Course – taken at least once every three years, in-person or virtually.
- The CES Officiating Review – performed administratively every year – compares recorded officiating activity with officiating requirements in the Education System.
Who should comply with the Maintenance Requirements?
All FEI Officials must comply with their Maintenance Requirements as described in the relevant discipline’s Education System.
How do I know which requirement I need to take and when?
On 16 December of each year, all Officials are informed by the FEI via email about the requirements they need to take for every function they hold.
I will officiate after 31 March, do I need to have taken and passed my CES Online Assessment beforehand?
YES, in order to officiate at events taking place after 31 March, you must have taken and passed your CES Online Assessment for the function intended to officiate in.
What happens if I do not fulfil a Maintenance Requirement at all or not in time?
The related function will be closed and you will have to re-enter the System.
Where can I find my CES Online Assessment(s)?
All Officials are able to find their CES Online Assessments in one place: inside the Maintenance tab, located in their personal dashboard on the FEI Campus online Platform.
Why do we have modules in the CES Online Assessments?
To make it more flexible and less repetitive. An Official who has several functions in the same discipline will only have to answer general discipline questions once.
How do these modules work?
All discipline general questions are in the discipline General module, which can be taken as many time as needed to pass it. Unlimited attempts. The time allowed is one hour per attempt.
Once a discipline General module is passed, it will unlock the function-specific modules for that discipline.
All the function-specific questions are in the function-specific modules. There, you will find two buttons: one for the mock exam to train as much as you want and a second one for the assessment. The assessment has two attempts. The time allowed is one hour per attempt.
Once a function-specific module is passed, the related function is extended automatically.
What kind of questions will I encounter in a CES Online Assessment?
Questions related to your discipline, your function, FEI Rules & Regulations, as well as Legal- and Veterinary-related questions.
How many questions will I have to answer in each module of a CES Online Assessment?
General discipline modules have 20 questions, and function-specific modules have 30 questions.
Can I have my rule book with me during the CES Online Assessment?
You can have your rule book with you during the CES Online Assessment. It could be handy, but we strongly advise you to be well prepared.
Do discipline general modules have a mock exam?
Yes. Even if you can take the General module as many times as you need in order to pass, we have added a specific mock exam for you
Why is my function module greyed and not accessible?
To access your function(s) module, you must pass the general module first for that discipline.
Who wrote the questions of the CES Online Assessments?
All questions have been prepared by a panel of experts and top-level Officials.
Can I interrupt the assessment of a function-specific module and continue later?
No, once started, it is considered an attempt and cannot be interrupted, and you will have one hour to complete it.
What is the minimum passing rate to pass a module?
A 90% of correct answers is required to pass any general discipline module.
A minimum rate of 80% of correct answers is required to pass any function-specific module.
How will I know my result(s) for a CES Online Assessment module?
Once you have submitted your answers to a CES Online Assessment module, you will be able to review the results immediately.
You will also notice that:
The module status in your dashboard will change and:
- “Passed” discipline general modules will unlock the access to function-specific modules
- “Passed” function-specific modules will extend your function in the database (within 24 hours)
What happens if I get a “passed” result at a CES Online Assessment?
If you get a “passed” result at your CES Online Assessment, your function will be extended for another year and you will be able to continue officiating.
What happens if I get a “not passed” result at my CES Online Assessment?
If you get a “not passed” result after your two attempts, you will be invited to join a CES Interview Assessment.
What is the CES Interview Assessment?
The CES Interview Assessment is a resolution tool that allows Officials with a “not passed” result to benefit from a fast and costless solution to return to officiating. It is conducted by two Course Directors, online or in-person, to identify the reasons behind the result and help the Official proceed forward.
What happens if I get a “passed” result at this CES Interview Assessment?
Coming from a CES Online Assessment, a “passed” result at a CES Interview Assessment will automatically extend the function.
Coming from a CES Maintenance Course, a “passed” result at a CES Interview Assessment will confirm the current level of the function.
What happens if I get a “not passed” result at this CES Interview Assessment?
In that case you will be transferred down to the next lower level.
By clicking any link on this page you are giving your consent for us to set cookies.