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The attendance to the FEI Hybrid General Assembly is restricted to National Federations, stakeholders and special guests by invitation only.
It is mandatory to register via the FEI official Registration Platform for all participants attending the FEI Hybrid General Assembly 2023 using the link received in the invitation email.
Should you have any questions, please contact us at feigeneralassembly@fei.org.
Please use the menu tabs below to navigate through the different sections of this edition where we have collated all the information relevant to the 2023 edition, from the logistics to all the meeting documents including the annexes and the minutes, as well as the ultimate tab where you can watch the entire General Assembly live or on replay.
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Welcome by the President of Federacion Ecuestre Mexicana |
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On behalf of the Mexican Equestrian Federation, it is my utmost pleasure to extend a warm and heartfelt welcome to each one of you to the FEI General Assembly 2023, which will be held from 18 to 21 November in vibrant and enchanting Mexico City.
As we gather for this prestigious event, we are honored to host equestrian enthusiasts, professionals, and representatives from around the globe, all united by a shared passion for the equestrian world. This assembly serves as a testament to the global reach and significance of equestrian sports in fostering unity, collaboration, and the pursuit of excellence. This platform will enable us to exchange ideas, address challenges, and pave the way for a brighter future for equestrian sports worldwide.
Mexico City, with its rich history, cultural heritage, and warm hospitality, offers a perfect backdrop for this international gathering. We hope that during your stay, you will have the opportunity to immerse yourselves in the captivating blend of tradition and modernity that Mexico has to offer, along with experiencing the renowned Mexican cuisine and lively local culture.
Once again, a warm welcome to the FEI General Assembly 2023. Let us come together, unite our strengths, and make this event a resounding success.
We look forward to greeting each one of you with open arms in the spirit of hospitality and camaraderie Mexicans are known for.
¡Bienvenidos a Mexico!
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Welcome by the FEI President and the FEI Secretary General |
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Dear Board Members, National Federation Delegates, Memorandum of Understanding Holders, Dear Guests and Friends,
On behalf of the FEI, we are delighted to share with you the Official Invitation and Programme for the FEI Hybrid General Assembly 2023, which will take place in historic and vibrant Mexico City (MEX).
Two years ago, we hosted the first ever hybrid edition of the General Assembly. It provided an opportunity for most of us to meet in-person post the Covid-19 pandemic, while providing delegates who were unable to attend in person the opportunity to participate online. The 2022 edition functioned once again in a hybrid format and this year we will continue to do so to best accommodate all participants.
The General Assembly is a great opportunity to evaluate where we stand globally as a sport, while allowing us to look ahead and create our roadmap for the future together. With six disciplines and 136 National Member Federations, we are a diverse and inclusive community and it is crucial we have a solid platform to discuss and decide on matters at the heart of our sport.
Approval of the proposed modifications to the FEI Rules, many of which this year put emphasis on horse welfare, along with updates on preparations for the Paris 2024 Olympic Games will be among the key items on the General Assembly’s agenda.
The annexes for the General Assembly as well as agendas, presentations and other relevant documentation are available publicly and will be published online in due course, in line with the transparency principle defined by the Association of Sports Olympic International Federation (ASOIF).
By navigating through the different tabs provided on this hub, you will have access to all logistical information for the General Assembly. The General Assembly will be livestreamed and available on Replay, and these links can also be accessed in the hub.
Please keep in mind that all National Federations, whether attending in-person or virtually, are required to register for the General Assembly so that they can exercise their statutory rights (voting) and take part in discussions.
It will be a busy week and at the end of all the meetings, we will bring the General Assembly to a close with the traditional celebration of our heroes at the FEI Awards Gala presented by Longines in a stunning location.
We would like to take this opportunity to thank our Mexican hosts for their generous welcome. We are looking forward to yet another productive FEI General Assembly and a fabulous FEI Awards Gala 2023 in Mexico City.
Should you have any questions in the meantime, please don’t hesitate to contact the FEI Organising Team. |
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| TIMETABLE | Last update: 17 November 2023 Time zone: CST (UTC-6) |
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| Click on the Title of each Meeting to open its dedicated page | ||
| Saturday | 18 November (only for Board members) | |
| 09:00 | Board Meeting 1 | |
| 11:00 | Coffee break | |
| 13:00 | Lunch | |
| 14:15 | Board Meeting 1 | |
| 16:00 | Coffee break | |
| 19:00 | Upon invitation only FEI Board Dinner, Cascabel Restaurant (Smart Casual) |
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| Sunday | 19 November | |
| 09:00 | FEI Regional Group Meetings | |
| 11:00 | Coffee break | |
| 13:00 | Lunch | |
| 14:15 | Continental Associations Meetings - PAEC |
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| 16:00 | Coffee break | |
| 19:30 | Welcome Dinner, Hacienda de Los Morales, read more... (Casual) | |
| Monday | 20 November | |
| 09:30 | Session 1- 1st part: FEI Rules Revision - Discussion for Process optimisation - Endurance Full Revision |
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| 10:45 | Coffee break | |
| 11:15 | Session 1 - 2nd part: FEI Rules Revision - Other Rules and Regulations |
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| 12:30 | Lunch presented by PAEC | |
| 14:00 | Session 2: Making the most out of education and development programmes - focus on Horse Welfare | |
| 15:00 | Coffee break | |
| 15:30 | Session 3: Sustainability & Accessibility | |
| 16:00 | Session 4: Paris 2024 Olympic and Paralympic Games - Updates and key dates |
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| FREE EVENING | ||
| Tuesday | 21 November | |
| 08:15 | Registration of participants | |
| 09:00 | FEI Hybrid Extraordinary General Assembly followed by Ordinary General Assembly | |
| 11:00 | Coffee break | |
| 13:00 | Lunch presented by PAEC | |
| 14:15 | FEI Hybrid Ordinary General Assembly | |
| 16:45 | Board Meeting 2 | |
| 19:30 | FEI AWARDS Gala 2023 presented by Longines, Colegio de las Vizcainas, read more ... (Black tie/Evening dress) | |
All documentation (minutes, agenda and annexes, presentations and any additional documents) from the various meetings will be published and accessible in the corresponding blocks below.
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Take note of the dates mentioned below and read it carefully. If you need assistance, please contact feigeneralassembly@fei.org. |
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| August 2023 | |
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Thursday, 03 August 2023 |
Tuesday, 29 August 2023 |
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The FEI Online Registration Platform opens. Registration is mandatory for all participants and must be made via the FEI Online Registration Platform. |
Items proposed by the National Federations for the FEI Hybrid General Assembly agenda must be provided to the FEI in writing (francisco.lima@fei.org) no later than 29 August 2023. |
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October 2023 |
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Monday, 9 October 2023 |
Tuesday, 24 October 2023 |
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Deadline to book a hotel room using the FEI room rates via the link given in FEI Online Registration Platform. After this date, the FEI room rates will not be applied by the Hyatt Hotel. |
FEI publishes the agenda and annexes of the FEI Hybrid General Assembly week on Inside.fei.org (FEI Statutes, 24th edition, Annex I, Article 2.2). |
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Friday, 27 October 2023 |
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Deadline to register to participate to the FEI Hybrid General Assembly in person. |
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November 2023 |
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Monday, 13 November 2023 |
Monday, 20 November 2023 |
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Deadline to register to participate to the FEI Hybrid General Assembly online. |
The Power of Attorney Form form must be sent to francisco.lima@fei.org or by fax (+41 21 310 47 60) no later than 20 November 2023 9:00 (Mexican time - Central Standard Time). (FEI Statutes, 24th Edition, Annex I, Article 3.3) The Power of Attorney Form has been sent to the National Federations, attached to the email inviting them to register their delegate(s). Please note that this year it will not be possible for a NF to give a proxy to another NF as it will be possible to attend the General Assembly and vote online. |
| January 2024 | |
| Tuesday, 30 January 2024 | |
| The minutes of the General Assembly are published on Inside.fei.org (FEI Statutes, 24th Edition, Article 16.3). | |
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Please note that this year there will be one hotel with negotiated FEI prices available to the FEI General Assembly 2023 delegates. This is an ideal option since all meetings in connection with the General Assembly will be organised at this hotel, which is located in a pleasant and safe residential area. |
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| Hotel & Venue | |||
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Hyatt Regency Polanco, Mexico City Avenida Campos Eliseos 204 Polanco Chapultepec, Miguel Hidalgo 11560, Mexico City Tel: +52 55 5083 1234 |
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All meetings will take place at the Hyatt Regency Polanco. |
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Prices (including breakfast buffet) Single standard room: USD 190.- Double standard room: USD 210.-
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Taxes/tips (not included in the room prices) 16% VAT and 3.5% Lodging Tax and 1st night Bell boys/butlers tip: USD 6.- Each night housekeeping tips: USD 4.- |
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| VERY IMPORTANT INFORMATION | ||
| ► | Note that it is mandatory to register your participation (whether in-person or online) via the FEI Online Registration Platform. | |
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Please make sure you reserve your room before 9 October 2023 using the direct link given in the FEI Online Registration Platform. After this date, the special rate offered for FEI will NOT be applied and rooms' availability will not be guaranteed. |
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Guests are able to cancel until Wednesday, 01 November 2023, to avoid any penalty. Cancellations after this, will be non-refundable. The cancellation windows are based on the hotel´s local time. |
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Any no-show, late cancellation and/or early departures received after this date Wednesday, 01 November 2023, the full amount of the stay will be charged to the guaranteed credit card of the individual on file including all applicable taxes. |
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Welcome Dinner - Sunday, 19 November, 19:30
The Welcome Dinner will take place on Sunday, 19 November at 19:30 and will be generously offered by the Mexican Equestrian Federation.
The dinner will be served at an exceptional venue, the Hacienda de los Morales or the Mulberry Tree Estate.
The history of Hacienda de los Morales dates back to the middle of the 16th century, when the first mulberry trees were planted on sections of the estate for silkworm breeding, which is why the Hacienda was given the name that has lasted for more than four centuries, Los Morales or mulberry trees.
The Hacienda’s main house, which was built originally in 1647, has been restored on several occasions, without altering its original structure. The Hacienda de los Morales continued as the private residence of several high society families until the middle of the 20th century. Many of Mexico’s greatest painters immortalised the landscapes of Mexico City as seen from the Hacienda in their works.
Today the Hacienda De Los Morales offers visitors a meeting centre along with a magnificent Mexican restaurant serving delicious specialities in a traditional atmosphere.
The dress code is casual
FEI AWARDS Gala 2023 presented by Longines - Tuesday, 21 November, 19:30
The FEI General Assembly 2023 will conclude with the traditional FEI Awards Gala presented by Longines. It will be held on Tuesday, 21 November at an exceptional venue, the Colegio de San Ignacio de Loyola Vizcaínas.
The Colegio de San Ignacio de Loyola Vizcaínas is a non-profit educational institution with 285 years of history and 250 years of uninterrupted service as a school. It is the only continuously operating colonial era establishment in Mexico.
The Colegio was founded in 1732 by the Brotherhood of Our Lady of Aránzazu, a community originally from the Basque Country residing in New Spain, to provide shelter and protection to women in the Spanish colonies, and especially to orphaned girls, unmarried ladies, and widows. It opened its doors on 9 September 1767 thus becoming the first secular college for women on the American continent. Since the 1970s, the schools has provided mixed-gender education.
The Colegio’s baroque building occupies an entire block in the historic centre of Mexico City and is renowned for its exceptional artistic, documentary, and architectural heritage. It has been declared a historical monument by Mexico’s National Institute of Anthropology and History. Generally, the building is not open to tourists but can be rented for social events. The funds generated this way are used to support the education on underprivileged children.
The dress code is black tie/evening dress.
VISA REQUIREMENTS
Please make sure to check with your respective Embassy/Consulate the Visa requirements to enter Mexico.
Please click here to find information on the visa requirements to enter the country and the list of nationalities exempt from the visa requirement.
Please note that a valid passport with more than six months of validity is needed. (Mexican authorities require a passport to be valid for the duration of the stay in Mexico, but transit countries and airline companies may have other requirements.)
INVITATION LETTER
If you need an invitation letter to obtain a Visa, please note that you will have the possibility to request it on the FEI online registration platform.
TRANSFER BETWEEN BENITO-JUÁREZ (MEXICO CITY AIRPORT) AND THE HYATT HOTEL
Shuttle will be organised from 17 to 22 November, please provide us with your travel details by 3 November at the latest.
| Congress Fee Information | |
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NATIONAL FEDERATION (NF) REPRESENTATIVES A congress fee of CHF 200 per official delegate* is due in order to financially support the organisation of the FEI Hybrid General Assembly. This amount includes the lunches and dinners organised from 19 to 21 November.
Online participation A congress fee of CHF 50 per delegate is due in order to financially support the organisation of the FEI Hybrid General Assembly. |
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ANY OTHER PARTICIPANTS In-person attendance The congress fee is CHF 200.-. The fee includes all meetings, lunches and dinners being organised from 19 to 21 November. Online participation A congress fee of CHF 50 per delegate is due in order to financially support the organisation of the FEI Hybrid General Assembly. |
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ACCOMPANYING PERSON Accompanying persons will pay a contribution of CHF 200 to participate to the dinners organised on 19 and 21 November. |
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| Important: Your credit card will be charged once your registration has been checked and validated by the FEI. | |
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CONGREE FEE REFUND POLICY In case of cancellation of the registration, 100% of the congress fees will be refunded if the cancellation is received before 02 November 2023. After this date, only 50% of the congress fees will be reimbursed. If cancellation is received after 11 November 2023, no reimbursement will be made. |
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For any information, please contact:
Fédération Equestre Internationale - FEI
Overall Organisation
Sophie Leimer
Senior Corporate Events Manager
Secretary General's Office
sophie.leimer@fei.org
Logistics, hotel & visas
feigeneralassembly@fei.org
Media
Malina Gueorguiev
Manager, Governance Communications, Stakeholder & Media Relations
FEI Communications Department
malina.gueorguiev@fei.org
| Thank you to the sponsors of the FEI Hybrid General Assembly 2023 | Thank you to all the FEI Partners |
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Longines has been based at Saint-Imier (SUI) since 1832. Its watchmaking expertise reflects a strong devotion to Elegance, Tradition and Performance. It has generations of experience as the official timekeeper at world championships and as a partner of international sports federations. Longines’ passion for equestrian sports began in 1878, when a timepiece was made with a horse and jockey engraved on the watch face. Over the years, the brand has built strong and long-lasting links with equestrian sports. In 1912, for the first time, the brand was involved as timekeeper for a show jumping event in Portugal. Today, Longines’ involvement in equestrian sports includes jumping, endurance and flat racing. Longines is a member of The Swatch Group S.A., the world’s leading manufacturer of horological products. With an excellent reputation for creating refined timepieces, the brand, whose emblem is the winged hourglass, has outlets in over 150 countries. |
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Peden Bloodstock specialises in global horse transportation and logistics, operating their first horse flight in 1947. They are now the world leaders in the field, providing the highest quality of service in the industry. In addition to flying horses and their equipment around the world, Peden Bloodstock also leads on implementing all related logistical, regulatory and health solutions to facilitate the smooth travel of horses as well as their grooms, equipment and feed to and from the events.
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Cavalor, a global brand and world leader in equine nutrition, offers a complete line of horse nutrition and care products that are available in more than 50 countries worldwide. The company’s foundation is based on the core values of innovation, quality and results with Cavalor® dedicated to inventing, manufacturing and distributing the highest quality equine nutrition products. With the health, performance and happiness of all horses at the forefront of its work, the Cavalor® product line covers the entire equine lifecycle, from a foal’s first steps all the way to its retirement. Their top quality products are used by advanced riders for their high performance horses particularly “when the result counts.” |
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Pivo, Inc. is a developer of AI-technology solutions and smartphone robotics. Launching on Kickstarter in 2018, Pivo specialises in helping creative people capture stunning footage using their smartphones. The recipient of the 2019 iF Design Award and a CES Innovation Awards Honoree in 2022 and 2023, Pivo now distributes its Pivo Pods to more than 138 countries and has a growing global community of over 300,000. |
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Bates Saddles is a fourth-generation family-owned saddlery founded in 1934. With a rich heritage of innovation and commitment to horse welfare, Bates Saddles has become a trusted expert in the equestrian world, known for its high-quality saddles and dedication to rider education. |
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