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The attendance to the FEI Hybrid General Assembly is restricted to National Federations, stakeholders and special guests and is by invitation only.
It is mandatory to register via the FEI official Registration Platform for all participants attending the FEI Hybrid General Assembly 2023 using the link received in the invitation email.
Should you have any questions, please contact us at feigeneralassembly@fei.org.
Please use the menu tabs below to navigate through the different sections of this edition where we have collated all the information relevant to the 2023 edition, from the logistics to all the meeting documents including the annexes and the minutes, as well as the ultimate tab where you can watch the entire General Assembly live or on replay.
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Welcome by the President of Federacion Ecuestre Mexicana |
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On behalf of the Mexican Equestrian Federation, it is my utmost pleasure to extend a warm and heartfelt welcome to each one of you to the FEI General Assembly 2023, which will be held from 18 to 21 November in vibrant and enchanting Mexico City.
As we gather for this prestigious event, we are honored to host equestrian enthusiasts, professionals, and representatives from around the globe, all united by a shared passion for the equestrian world. This assembly serves as a testament to the global reach and significance of equestrian sports in fostering unity, collaboration, and the pursuit of excellence. This platform will enable us to exchange ideas, address challenges, and pave the way for a brighter future for equestrian sports worldwide.
Mexico City, with its rich history, cultural heritage, and warm hospitality, offers a perfect backdrop for this international gathering. We hope that during your stay, you will have the opportunity to immerse yourselves in the captivating blend of tradition and modernity that Mexico has to offer, along with experiencing the renowned Mexican cuisine and lively local culture.
Once again, a warm welcome to the FEI General Assembly 2023. Let us come together, unite our strengths, and make this event a resounding success.
We look forward to greeting each one of you with open arms in the spirit of hospitality and camaraderie Mexicans are known for.
¡Bienvenidos a Mexico!
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Welcome by the FEI President and the FEI Secretary General |
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Dear Board Members, National Federation Delegates, Memorandum of Understanding Holders, Dear Guests and Friends,
On behalf of the FEI, we are delighted to share with you the Official Invitation and Programme for the FEI Hybrid General Assembly 2023, which will take place in historic and vibrant Mexico City (MEX).
Two years ago, we hosted the first ever hybrid edition of the General Assembly. It provided an opportunity for most of us to meet in-person post the Covid-19 pandemic, while providing delegates who were unable to attend in person the opportunity to participate online. The 2022 edition functioned once again in a hybrid format and this year we will continue to do so to best accommodate all participants.
The General Assembly is a great opportunity to evaluate where we stand globally as a sport, while allowing us to look ahead and create our roadmap for the future together. With six disciplines and 136 National Member Federations, we are a diverse and inclusive community and it is crucial we have a solid platform to discuss and decide on matters at the heart of our sport.
Approval of the proposed modifications to the FEI Rules, many of which this year put emphasis on horse welfare, along with updates on preparations for the Paris 2024 Olympic Games will be among the key items on the General Assembly’s agenda.
The annexes for the General Assembly as well as agendas, presentations and other relevant documentation are available publicly and will be published online in due course, in line with the transparency principle defined by the Association of Sports Olympic International Federation (ASOIF).
By navigating through the different tabs provided on this hub, you will have access to all logistical information for the General Assembly. The General Assembly will be livestreamed and available on Replay, and these links can also be accessed in the hub.
Please keep in mind that all National Federations, whether attending in-person or virtually, are required to register for the General Assembly so that they can exercise their statutory rights (voting) and take part in discussions.
It will be a busy week and at the end of all the meetings, we will bring the General Assembly to a close with the traditional celebration of our heroes at the FEI Awards Gala presented by Longines in a stunning location.
We would like to take this opportunity to thank our Mexican hosts for their generous welcome. We are looking forward to yet another productive FEI General Assembly and a fabulous FEI Awards Gala 2023 in Mexico City.
Should you have any questions in the meantime, please don’t hesitate to contact the FEI Organising Team. |
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| TIMETABLE | Last update: 20 September 2023 Time zone: CST (UTC-6) |
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| Saturday | 18 November (only for Board members) | |
| 09:00 | Board Meeting 1 | |
| 11:00 | Coffee break | |
| 13:00 | Lunch | |
| 14:15 | Board Meeting 1 | |
| 16:00 | Coffee break | |
| 19:00 | Upon invitation only FEI Board Dinner, Cascabel Restaurant (Business attire) |
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| Sunday | 19 November | |
| 09:00 | Regional Group Meetings | |
| 11:00 | Coffee break | |
| 13:00 | Lunch | |
| 14:15 | Continental Associations Meetings EEF - AEF - PAEC - ACES |
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| 16:00 | Coffee break | |
| 19:30 | Welcome Dinner, Hacienda de Los Morales (Casual) | |
| Monday | 20 November (Time and Sessions yet to be confirmed) | |
| 09:00 | Session 1 | |
| 11:00 | Coffee break | |
| 11:30 | Session 2 | |
| 13:00 | Lunch presented by PAEC | |
| 14:15 | Session 3 | |
| 15:45 | Coffee break | |
| 16:15 | Session 4 | |
| FREE EVENING | ||
| Tuesday | 21 November | |
| 08:15 | Registration of participants | |
| 09:00 | Extraordinary General Assembly followed by Ordinary General Assembly | |
| 11:00 | Coffee break | |
| 13:00 | Lunch presented by PAEC | |
| 14:15 | Ordinary General Assembly | |
| 16:45 | Board Meeting 2 | |
| 19:30 | FEI AWARDS Gala 2023 presented by Longines, Colegio de las Vizcainas (Black tie/Evening dress) | |
Dear Delegate,
We look forward to welcoming you for the FEI Hybrid General Assembly 2023 at the Hyatt Regency in Mexico City from 18 to 21 November 2023. Our goal is to provide you with the information you need to have an enjoyable stay in our country.
FEI GENERAL ASSEMBLY 2023 VENUE
All meetings of this year’s General Assembly will be held at:
Hyatt Regency Polanco, Mexico City
Avenida Campos Eliseos 204
Polanco Chapultepec, Miguel Hidalgo
11560, Mexico City
Tel: +52 55 5083 1234
You will find more details about Hotel bookings, deadlines and cancellation policies in its dedicated page under Logistics.
SECURITY
It is advisable to take some extra precautions. Plan your route, don´t walk alone after dark. If you are walking, stay within the Polanco neighbourhood. If you go downtown, keep valuables out of sight.
Use UBER, Cabify or taxis from the hotel. Please don't board taxis from the street.
TIME ZONE
The time zone in Mexico City is Central Standard Time: GMT-6.
WEATHER CONDITIONS
Dry, warm November may be the most ideal month to visit Mexico City, offering a sweet spot between the heavy fall rains and beginning of high season.
The average temperature in Mexico City in November for a typical day range from a high of 70°F (21°C) to a low of 46°F (8°C). Some would describe it as moderately chilly, humid but cool.
Please bring a jacket, especially for nights out where it might get colder.
For the meetings, we do recommend you dress in layers as temperatures in meeting rooms can vary.
CURRENCY
Local currency is the Mexican Peso (MXN). Credit cards can be used for most expenses, Visa, Mastercard and American Express as the most commonly used cards in Mexico. Everything in Mexico must be paid in local currency. ATM’s are available in the Hotel Lobby and around the Polanco neighbourhood. If you need to exchange currency, we recommend you do it at the airport.
LANGUAGE
Spanish is the official language. Some locals might speak English.
TIPPING
Tipping is usually 15% and we strongly encourage it.
POWER
Mexico operates on a 127V supply voltage and 60 Hz.
Please refer to https://www.power-plugs-sockets.com/mexico/ for further information.
TRANSPORT
Uber and Cabify are fully operational via the APPs in Mexico City. The cost is extremely reasonable.
If you are taking a taxi, please make sure it´s an official one. Ask the concierge to call a taxi for you.
EMERGENCY LOCAL LOGISTIC CONTACTS
FEDERACION ECUESTRE MEXICANA
Marilly Meyer (+52 55 2955 2367)
Lucie Campech (+52 55 4080 0028)
All documentation (minutes, agenda and annexes, presentations and any additional documents) from the various meetings will be published and accessible in the corresponding blocks below (coming soon).
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Take note of the dates mentioned below and read it carefully. If you need assistance, please contact feigeneralassembly@fei.org. |
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| August 2023 | |
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Thursday, 03 August 2023 |
Tuesday, 29 August 2023 |
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The FEI Online Registration Platform opens. Registration is mandatory for all participants and must be made via the FEI Online Registration Platform. |
Items proposed by the National Federations for the FEI Hybrid General Assembly agenda must be provided to the FEI in writing (francisco.lima@fei.org) no later than 29 August 2023. |
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October 2023 |
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Monday, 9 October 2023 |
Tuesday, 24 October 2023 |
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Deadline to book a hotel room using the FEI room rates via the link given in FEI Online Registration Platform. After this date, the FEI room rates will not be applied by the Hyatt Hotel. |
FEI publishes the agenda and annexes of the FEI Hybrid General Assembly week on Inside.fei.org (FEI Statutes, 24th edition, Annex I, Article 2.2). |
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Friday, 27 October 2023 |
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Deadline to register to participate to the FEI Hybrid General Assembly in person. |
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November 2023 |
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Monday, 13 November 2023 |
Monday, 20 November 2023 |
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Deadline to register to participate to the FEI Hybrid General Assembly online. |
The Power of Attorney Form form must be sent to francisco.lima@fei.org or by fax (+41 21 310 47 60) no later than 20 November 2023 9:00 (Mexican time - Central Standard Time). (FEI Statutes, 24th Edition, Annex I, Article 3.3) The Power of Attorney Form has been sent to the National Federations, attached to the email inviting them to register their delegate(s). Please note that this year it will not be possible for a NF to give a proxy to another NF as it will be possible to attend the General Assembly and vote online. |
| January 2024 | |
| Tuesday, 30 January 2024 | |
| The minutes of the General Assembly are published on Inside.fei.org (FEI Statutes, 24th Edition, Article 16.3). | |
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Please note that this year there will be one hotel with negotiated FEI prices available to the FEI General Assembly 2023 delegates. This is an ideal option since all meetings in connection with the General Assembly will be organised at this hotel, which is located in a pleasant and safe residential area. |
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| Hotel & Venue | |||
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Hyatt Regency Polanco, Mexico City Avenida Campos Eliseos 204 Polanco Chapultepec, Miguel Hidalgo 11560, Mexico City Tel: +52 55 5083 1234 |
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All meetings will take place at the Hyatt Regency Polanco. |
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Prices (including breakfast buffet) Single standard room: USD 190.- Double standard room: USD 210.-
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Taxes/tips (not included in the room prices) 16% VAT and 3.5% Lodging Tax and 1st night Bell boys/butlers tip: USD 6.- Each night housekeeping tips: USD 4.- |
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| VERY IMPORTANT INFORMATION | ||
| ► | Note that it is mandatory to register your participation (whether in-person or online) via the FEI Online Registration Platform. | |
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Please make sure you reserve your room before 9 October 2023 using the direct link given in the FEI Online Registration Platform. After this date, the special rate offered for FEI will NOT be applied and rooms' availability will not be guaranteed. |
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Guests are able to cancel until Wednesday, 01 November 2023, to avoid any penalty. Cancellations after this, will be non-refundable. The cancellation windows are based on the hotel´s local time. |
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Any no-show, late cancellation and/or early departures received after this date Wednesday, 01 November 2023, the full amount of the stay will be charged to the guaranteed credit card of the individual on file including all applicable taxes. |
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VISA REQUIREMENTS
Please make sure to check with your respective Embassy/Consulate the Visa requirements to enter Mexico.
Please click here to find information on the visa requirements to enter the country and the list of nationalities exempt from the visa requirement.
Please note that a valid passport with more than six months of validity is needed. (Mexican authorities require a passport to be valid for the duration of the stay in Mexico, but transit countries and airline companies may have other requirements.)
INVITATION LETTER
If you need an invitation letter to obtain a Visa, please note that you will have the possibility to request it on the FEI online registration platform.
TRANSFER BETWEEN BENITO-JUÁREZ (MEXICO CITY AIRPORT) AND THE HYATT HOTEL
Shuttle will be organised from 17 to 22 November, please provide us with your travel details by 3 November at the latest.
| Congress Fee Information | |
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NATIONAL FEDERATION (NF) REPRESENTATIVES A congress fee of CHF 200 per official delegate* is due in order to financially support the organisation of the FEI Hybrid General Assembly. This amount includes the lunches and dinners organised from 19 to 21 November.
Online participation A congress fee of CHF 50 per delegate is due in order to financially support the organisation of the FEI Hybrid General Assembly. |
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ANY OTHER PARTICIPANTS In-person attendance The congress fee is CHF 200.-. The fee includes all meetings, lunches and dinners being organised from 19 to 21 November. Online participation A congress fee of CHF 50 per delegate is due in order to financially support the organisation of the FEI Hybrid General Assembly. |
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ACCOMPANYING PERSON Accompanying persons will pay a contribution of CHF 200 to participate to the dinners organised on 19 and 21 November. |
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| Important: Your credit card will be charged once your registration has been checked and validated by the FEI. | |
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CONGREE FEE REFUND POLICY In case of cancellation of the registration, 100% of the congress fees will be refunded if the cancellation is received before 02 November 2023. After this date, only 50% of the congress fees will be reimbursed. If cancellation is received after 11 November 2023, no reimbursement will be made. |
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For any information, please contact:
Fédération Equestre Internationale - FEI
Overall Organisation
Sophie Leimer
Senior Corporate Events Manager
Secretary General's Office
sophie.leimer@fei.org
Logistics, hotel & visas
feigeneralassembly@fei.org
Media
Malina Gueorguiev
Manager, Governance Communications, Stakeholder & Media Relations
FEI Communications Department
malina.gueorguiev@fei.org
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