Welcome to the FEI Entry Platform tutorials
This website offers a detailed presentation of the FEI Entry Platform. It will guide you through the most common procedures at your disposal to manage entries according to your role. Even though some sections focus on specific roles (National Federation, Host Federation or Organising Committee), it is a good idea to watch the complete tutorial from the first sequence at least once. To jump to a particular section, simply click on its title.
How to access the FEI Entry System website, log in, search and select an event to manage
How to log into the entry system with your FEI ID and your password
How to use the system's filtering capabilities to search for a specific event
How to display only the events scheduled to happen in a particular country
Overview of the FEI Entry Platform interface and general presentation of the screen organisation
Consulting information about the selected event: venue name, start and end dates, age requirements, etc.
Consulting information about the selected event's period and their ending dates
Consulting statistical information about the number of participating countries and athletes
Displaying the list of athletes and horses to choose from when making entries
Consulting the entry lists (Draft entries, Definite list, etc.)
Introduction to the entry making process
Using the system's search feature to select an athlete and adding him to the entry list
Searching for a horse using its FEI ID and associating it with the selected athlete
Searching for an athlete using his FEI ID and adding him to the entry list
Searching for a horse or an athlete using auto-completion
Adding comments on athletes and horses and resetting search options
Adding comments on athletes or horses for the Organising Committee
How to reset search options
How to associate a horse managed by another federation with an athlete
How to remove an entry made by mistake in the draft list
How to make an entry with an athlete whose registration is not up to date
How to add entries to the Definite list, handle errors and renew registrations
Erroneous draft entries stop the list validation process and need to be corrected
Expired registrations can be renewed directly from the entry system
Finalising the validation process and adding the entries to the Definite list
It remains possible to make modifications even when the entry list is Definite
How to remove an entry from the Definite list
How to add entries to the Definite list
How to make a horse or athlete substitution
Using an import file is a convenient and quick way to make multiple entries in a single operation
How to import entries from a file
Overview of an import file prepared in Microsoft Excel
Performing the import: selecting the data file and importing it
Finalising the import process and adding the entries to the Definite list
Organising Committees have specific attributions, allowing them to manage the entries made by national federations
How to select an event to manage as its Organising Committee
How to manage the entries made by the participating national federations
How to display pending substitutions, accept or reject them
How to display pending additions, accept or reject them
How to accept and reject entries made by federations
How to connect as a national federation.
Inspecting the modifications made by the Organising Committee
All operations performed by organising committees and federations are saved in logs to ensure traceability
The general action log stores a detailed list of all the actions performed on all athletes and horses
Individual logs contain a detailed list of all the actions performed on a specific athlete or horse
A Host Federation has specific access rights allowing them to assume the roles of National Federation and Organing Committee
How to access entries as a National Federation or as an Organising Committee
How to access entries as a National Federation - the NF entries link
How to use the role switching link to manage entries as an Organising Committee
How to accept and reject entries when assuming the role of the Organising Committee
How to open the action log to consult the modification history of each entry
How to use the role switching link to manage entries as a National Federation
Federations hosting an event can, upon request to the FEI, manage entries differently
How to add entries without going through the Organising Committee approval procedure
How to manage entries as an Organising Committee with delegated rights from the host federation