FEI Policy for Enhanced Competition Safety during the Covid-19 Pandemic

Lausanne, 10 July 2020

Dear FEI Official,
On 28 May 2020 the FEI Board adopted the “FEI Policy for Enhanced Competition Safety during the Covid-19 Pandemic” (“Policy”). This document, which applies to all FEI Events taking place as of 1 July 2020, aims to harmonise the return of international competitions during the pandemic and contribute to the efforts that are made all around the world to minimise or reduce the spread of the disease.

Details on the Policy itself are published on Inside.fei.org, and we highly recommend you familiarise yourself with the contents.The FEI Covid-19 FAQ FEI Officials section has also been updated accordingly. In this letter, I would like to clarify your role in relation to the Policy, before, during and after the Events to which you are appointed.

FEI Officials must know and comply with the OC’s Covid-19 measures
Under the FEI Policy for Enhanced Competition Safety during the Covid-19 Pandemic, OCs are responsible for implementing and enforcing the Covid-19 risk mitigation measures they decided for their Event.

These measures are published by the FEI together with the approved Draft Schedule at the latest five working days before the Event deadline for definite entries. FEI Officials are expected to have read these documents before their arrival at the Event, and to comply with the measures whilst on site.  
 
FEI Officials are not required to assess or monitor the OC’s Covid-19 measures
However, FEI Officials can provide relevant feedback to the FEI on their Event report (paper or online) concerning the Covid-19 measures in place.

Both the online and paper forms have been updated to include a Covid-19 section. For any future paper Event reports, please ensure you use the updated forms, available in the discipline-specific Official hubs.
 
FEI Officials are not responsible for implementing the OC’s Covid-19 measures
The implementation of the Covid-19 plan is the OC’s responsibility. In order to ensure that all the measures in their plan are carried out consistently and systematically, OCs must allocate appropriate resources in staff, volunteers, and service providers.

FEI Officials are not responsible for sanctioning people who do not comply with the OC’s Covid-19 measures
Under the FEI Policy for Enhanced Competition Safety during the Covid-19 Pandemic, all persons attending an FEI Event must comply with the measures put in place by the OC as a condition of their presence on the venue.

The OC must monitor compliance with the Covid-19 measures. Individuals who refuse to comply can be asked to leave by the OC.

FEI Officials are not required to monitor compliance with and enforce the Covid-19 measures. If they see a non-compliance issue on the venue, they can inform the OC, but they cannot fine or issue disciplinary sanctions for it.
 
The FEI Policy for Enhanced Competition Safety during the Covid-19 Pandemic intentionally avoids placing too much burden on FEI Officials’ shoulders, and deliberately limits their reporting to key issues (which the FEI will then follow up upon). This does not mean that FEI Officials have no role to play in relation to safety at the Event and Covid-19. Your compliance with the measures will inspire participants. Your awareness that this is a stressful time for all and that we must be patient and open with each other, will help solve issues. Your cooperation will be a great support for OCs. Your feedback to the FEI, should you have any, will help us shape our approach in a rapidly evolving environment.

Thank you for your support and please do not hesitate to contact Catherine Bollon if you have any questions or concerns.
 
Best regards, 
Frank Spadinger
Director Education & Officials